Facts

• In the average office – of all the pages handled each day – 90% are merely shuffled
• 80% of company documents are stored on local hard drives and are therefore inaccessible to the organization unless they are created on paper
• An office with manual filing process – housing seven clerks and 50,000 files occupies 5,000 square feet. Digital storage can easily occupy less than one-tenth of that space.
• Companies spend $20 in labor filing one document
• 2-4 percent of documents are misfiled on a given day
• Companies spend $120 in labor to find one misfiled document
• Loses 1 out of every 20 documents
• Spends 25 hours recreating each lost document
• Spends 400 hours per year searching for lost files           
• 7.5% of all documents get lost, and 3% of the remainder gets misfiled.
• Professionals spend 40-60% of their time processing paper.
• 5 -15% of their time reading information, but up to 50% looking for it.
• It takes an average of seven (7) minutes per document to retrieve, copy, and return original to file
• There is an average failure rate of 10%-12% of not finding your paper document on the first attempt
• 20,000 pieces of paper per gigabyte of hard drive space.  That’s $400 dollars worth of printed paper, at 2 cents per page.  Today a gigabyte of hard drive spaces costs about 64.5 cents, compared to the $2 million that same amount of space would have cost in 1981.

Services

Horizon Management Services provides document management by converting your paper records to electronic images using state-of-the-art scanning, storage, and retrieval systems.

Benefits

• Double – or triple – processing capacity by simply automating the present system
• Free up staff time for other important tasks by almost 50%
• Reclaim office space
• Get fast access to all your documents.
• Eliminate miss-filed and/or lost documents.
• Turnkey system, with no up front capital investment.
• Retrieve scanned documents from any PC within the office.
• Insure against the loss of valuable documents due to fire or water damage.
• Password protect sensitive documents

Applications

      Accounts Receivable
            Checks
            Check Vouchers
            Reports
      Accounts Payable
            Paid Invoices
            Check copies
            Quotes
      Purchasing
            Purchase Orders
            Receiving Reports
      Human Resources
            Terminated Employee Files
            Training Records
            Personnel Policies
            Incident Reports
            Payroll Records
          

End Product / File Types

• Tiff or jpeg files
• PDF’s
• Access Database detailing your files and indexes
• Bootable CD’s w/software install to search by your indexes
• Text file to use to upload indexed images into your system

These can be loaded onto an external hard drive at our site and you can connect to your network for company accessibility.